Cash Flow Inventory Tutorial – Suppliers Management

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A supplier is a person or business that provides products to a distributor or retailer for resale. A supplier may be a manufacturer or a wholesaler. A wholesaler is an intermediary fills the gap between the manufacturer and retailer.

Suppliers management is a vital part of a business to manage purchases as well as payments.  A well managed communication system with suppliers help you to ensure optimistic prices and delivery times as well as products availability according to demands. Here we see how Cash Flow Inventory helps you to manage suppliers effectively.

Benefits of Using Cash Flow Inventory :

1. Manage supplier’s information.
2. Supplier wise calculating product demands and generates automated purchase plans which ensure the optimizing amount of stocks.
3. Manage payments and dues according to commitment.
4. Manage supplier ledger.

Parts of Managing Suppliers in Cash Flow Inventory :

Contact Information: The contact information like supplier name or company name, company email, phone, fax, email, primary contact, company address, pick up address to ensure smooth and quick supplier operations management.

Orders: Cash Flow Inventory manage previous purchase orders, delivery and payments as well as forecast demands and creates automatic purchase plans. With just one click confirm your orders. Before confirming auto-generated purchase orders you can manually edit products quantity or remove or add other products.

Payments: Payables are another vital part of business management. Cash Flow Inventory gives the right directions at the right time to make payment according to your commitment and ensures good relationships with suppliers.

Ledger: Ledger is a full view of a supplier’s previous dealings with your business. Cash Flow Inventory ensures an easy, coin-size but informative, and effective ledger.

How to Manage Suppliers in Cash Flow Inventory :

Login> Dashboard > Contacts> Suppliers

Click the “Add new” button (in the right side / right bottom corner for mobile view). A pop-up window opens, then fills suppliers’ information.

Fill up supplier information and click save to store.

Input Fields You Have to Know:

Contact Id: The only required field ( must be unique).

Status: Currently active or inactive.

Payment Terms: Like Cash, Due on Receipt, Net 10 (10 Days), Net 15 (15 Days), Net 30 (30 Days), Net 60 (60 Days), Net 90 (90 Days).

Opening Balance Type: Payable or Receivable (At the opening of customer id create).

Payable: Your business has to pay to the suppliers.

Receivable: Your business can buy products or make payments by using this balance.

Opening Balance Amount: Opening payable or receivable amount.

Current Balance Type: Balance type like payable or receivable.

Current Balance Amount: Payable or receivable amount.

Unused Balance: Not used balance and can use in future for purchase product or make payment.

Default Location: The customer usually uses this location, but you can manage orders or payments or other operations from any location and can change the default location anytime for any supplier.

Edit Supplier’s Information :

Go to supplier list(  Login> Dashboard > Contacts> Suppliers and search and filter if needed).

Click the supplier id which you want to edit.

Click edit icon

Edit information and click save.

Delete a Supplier:

The supplier’s list on the right side has a delete icon.

You can not delete a supplier when a supplier has items or purchases or payments entries.

First, you have to delete those entries then you can delete that supplier. Rather you can inactive those suppliers.

Bulk Action :

Bulk Update :

Merge :

Mark as Active: Active all selected inactive IDs with just one click.

Mark as Inactive: Inactive all selected active IDs with just one click.

Bulk Delete: Delete all selected IDs with just one click.

Payable and Receivable Management:

By clicking payable and receivable (from the menu), you will get lists of all payables and receivables.

Cash Flow Inventory has the features where you get all the list of payable and receivable which you have to pay today, which are overdue, and which you have to pay in the future ( get reports in any date range). The receivable is a balance useable to purchase products or make due payments.

Automated Purchase Plan in Cash Flow Inventory:

In the suppliers, you can see a menu To Order.

Just with one click it’s generates purchase order like below :

Cash Flow Inventory generates purchase plans automatically according to your previous forecast. Demand forecasting is auto-calculated according to Safety Stock, Reorder Quantity, Max Lead Days, and Avg Lead Days.

How Cash Flow Inventory automatically generates your purchase planning :

Safety Stock = ( Maximum daily usage X Maximum lead time ) – ( Average daily usage X Average lead time )

Reorder Quantity (Reorder Point) = Safety Stock + ( Lead time in days X Average daily usage)

If( Current Stock <= Reorder Quantity) {

Added the products into purchase plans (Quantity Calculated = Safety Stock – Current Stock)

}else{

No need to purchase plans. (this product at this time)

}

Search and Managing Suppliers :

Here you can search your suppliers according to supplier id, company name, company email, Company phone, register or entry date range, and active status.

Cash flow inventory makes it easy to find a supplier and manage his or her accounts, payments, shipments and all relational activities.