Payroll Suite — the main screen
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1. THE PAYROLL DASHBOARD — Your Starting Point
Payroll → Dashboard gives you the headline numbers the moment you open it: Active Headcount, Total Employees, Payroll This Month, Pending Payments, and a Total Disbursed by Month trend — plus Quick Access links into the rest of the suite, so you're never more than one click from the screen you actually need.
Payroll workflow
2. EMPLOYEES — The Foundation
Payroll → Employees is your employee master record: contact details, address, Date of Birth, Default Location, and status (Active/ Inactive). Bulk Actions and Bulk Update let you manage a larger roster all at once, instead of editing employees one by one.
3. ATTENDANCE & TIMESHEET
Payroll → Timesheet tracks each employee's day-by-day status: Absent, Half-day, Annual Leave, Company Holiday, and regular attendance, recorded per Employee ID and date. Hourly and attendance-affected pay calculations are built from this real-world input, not run off assumptions about who showed up.
4. PAYS SETUP — Defining How Someone Gets Paid
Payroll → Pays Setup is where each employee's pay structure is defined: Base Salary, pay frequency (Daily/Bi-Weekly/Custom, etc.), and the components that can apply — Allowances, Bonuses, Advances — plus a payment method (Cash/Cheque/Bank/Direct Deposit). Once set up, this structure is what every future payroll run for that employee calculates from.
5. PAYROLL REGISTER — The Record of Every Pay Run
Payroll → Payroll Register shows, per employee per Pay Date: Base Salary, Allowances, Bonuses, Overtime, and the resulting Net Pay — filterable by Department, Employee, and date range. This is your complete, itemized payroll history, one row per employee per run.
6. PAYROLL PAYMENTS — Actually Disbursing Pay
Payroll → Payments is where a payroll run actually gets processed and paid out. Employees in the run are listed with their full breakdown (Base, Allowances, Bonuses, Commissions, Deductions), the payment method (Cash, Cheque, Bank, Direct Deposit) and Employee Account/ Reference are confirmed, and Complete Payment / Confirm Payment finalizes disbursement for the run.
7. HOW IT CONNECTS TO THE REST OF THE SYSTEM
- Chart of Accounts / General Ledger — every payroll run posts through the exact same guaranteed-balanced posting engine as sales, purchases, and every other module, giving payroll the same audit trail and period-lock protection.
- Cash Flow Dashboard — payroll disbursements show up in your Money Out the moment they're paid.
- Payroll Tax Management — tax withholding and submissions are handled as a related, dedicated feature (see that guide).
8. WHY IT SCALES FROM SMB TO ENTERPRISE
Small business
A handful of employees on a simple base-salary structure can be set up and paid in minutes.
Growing business
Attendance-driven pay and multiple pay components — bonuses, allowances, overtime — support a more complex, realistic workforce.
Enterprise
Payroll posting through the same GL engine as every other module means Finance never has to reconcile a separate payroll system against the books — it's already the same books.
Quick Reference
Payroll Dashboard ........................ Payroll > Dashboard Employees ................................ Payroll > Employees Timesheet ................................ Payroll > Timesheet Pays Setup ............................... Payroll > Pays Setup Payroll Register ......................... Payroll > Payroll Register Payroll Payments ......................... Payroll > Payments