Finished Goods Receipts

1. RECORDING A RECEIPT — STEP BY STEP

1. Open the Work Order that's ready to report output.
2. Enter the quantity actually completed — which can be less than the originally planned quantity (a run that came up short), so your numbers reflect what really happened, not the original plan.
3. If the item is batch-tracked, this is where the stock-side batch is created: a batch number (auto-generated if you leave it blank), manufacture date, and expiry date. If the item is also serial-tracked, individual serial numbers are generated automatically for every unit in the batch.
4. Queuing this run for formal Quality Control is a separate step, not part of this screen — see "Quality Control Gate" below.
5. If the Work Order has Backflush enabled, saving this receipt automatically generates the matching raw-material consumption entries behind the scenes — you don't do anything extra for that to happen.
6. Save. The finished quantity posts to stock and is immediately available for sale — see "Quality Control Gate" below for what "requires QC" actually does and doesn't do to that.

2. QUALITY CONTROL GATE

You can flag the finished item as requiring QC right on its product record, and sending a completed run through formal Quality Control is real and fully built (see the Batch/Lot Tracking & Quality Control guide). Saving a receipt here always posts the finished quantity to stock — that part never gets blocked. What actually determines whether it's sellable from there is which path you sell through:

graph LR
  A["Work Order"] --> B["Receipt Saved"]
  B --> C["Stock Posted, Sellable"]
  C --> D{"Sale Path?"}
  D -->|"WO Create Invoice"| E{"QC Required and Not Passed?"}
  E -->|"Yes"| F["Invoice Blocked"]
  E -->|"No"| G["Invoice Allowed"]
  D -->|"POS / Sales Order / Invoicing"| G

• The Work Order's direct "Create Invoice" shortcut DOES enforce the QC gate when the finished item is marked QC Required: it will only invoice up to the quantity that has actually passed QC, and refuses outright if nothing has passed yet.
• POS, Sales Orders, and standalone Sales Invoicing do not check the QC Required flag — a QC-required item received here is immediately sellable through any of those paths regardless of whether it's been inspected yet. If a production run needs to stay quarantined until it clears inspection everywhere, that still has to be enforced as a manual process outside the Work-Order-to-Invoice shortcut (don't queue it for sale on those other paths until someone confirms it passed). Treat "QC Required" as a hard gate only on the direct work-order invoice flow, and a strong signal — not an enforced hold — everywhere else.

3. HOW IT CONNECTS TO THE REST OF THE SYSTEM

• Production Work Orders — a receipt is recorded against a specific order and updates that order's status and history.
• Material Issues — if Backflush is on, a receipt automatically triggers the matching raw-material consumption; if the receipt is later reversed or corrected, the system knows how to safely undo that auto-generated consumption too.
• Batch/Lot Tracking & QC — the stock-side batch and serial numbers are created right here; queueing that batch for formal QC inspection is a separate step taken afterward from the Batches list.
• Inventory — finished stock posts through the same central inventory ledger used everywhere else, immediately visible in stock reports and available for Sales Orders as soon as it's saved.

4. WHY IT SCALES FROM SMB TO ENTERPRISE

Quick Reference

  Finished Goods Receipts list ............. Production > Finished Goods
                                             (Prepared Foods)
  Record output for a Work Order ........... Open Work Order > Receive