Payments Made · Cash Flow Inventory Docs

Payments Made

This is the mirror image of Sales Payments, running in the other direction — how you pay suppliers and keep every Bill's balance accurate in real time. It also does something the receivables side rarely needs: pay many bills, across many different suppliers, in one single batched payment run.

Who this is for

Any business paying suppliers on terms.
AP teams running a weekly or monthly payment cycle across dozens of open bills at once.
Businesses that want a clean, current view of what they owe and to whom, without reconciling a spreadsheet to find out.

Payments Made — the main screen

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1. RECORDING A SINGLE PAYMENT — STEP BY STEP

Pick the Supplier being paid.
Their open Bills load automatically with current balances.
Enter the amount and payment method, then apply it to one bill or spread it across several.
Save. Each bill's outstanding balance drops immediately.

Single payment flow

Supplier Open Bills Load Apply Payment Balance Updated

2. BULK PAYMENT RUNS — PAY MANY BILLS AT ONCE

Instead of processing suppliers one at a time, Bulk Bill Payment lets you select bills across multiple different suppliers and pay them all together in a single batch — the way a real accounts-payable team actually runs a Friday payment cycle, not by clicking through each supplier individually. Every bill in the batch still gets its own correct balance reduction and its own accounting entry; the batching only saves you the repetitive clicking, never the accuracy.

3. HOW IT CONNECTS TO THE REST OF THE SYSTEM

Bills — every payment reduces the specific bill(s) it's applied to directly, with status updating immediately.
Accounting — payments post automatically to Cash/Bank and Accounts Payable in the general ledger.
Cash Flow Dashboard — Money Out and Payables reflect payments the moment they're recorded.
Supplier record — a supplier's full payment history is visible on their own profile alongside their orders and bills.

4. WHY IT SCALES FROM SMB TO ENTERPRISE

Small business

Pay a single bill in seconds, balance always current.

Growing business

Splitting one payment across multiple bills for the same supplier matches how real payment runs actually work.

Enterprise

Batch payment runs across multiple suppliers at once turn a routine weekly AP cycle from dozens of individual clicks into a single review-and-confirm action, without giving up per-bill accuracy or the audit trail.

Quick Reference

Quick reference — where things live

  Payments Made list ....................... Purchase > Payments Made
  Record a single payment .................. Purchase > Payments Made > New
  Bulk payment run ......................... Purchase > Payments Made > Bulk
                                             Payment